SUBMIT YOUR ABSTRACT!

Call for Science

Thank you for your submissions.
All presenting authors of cases and abstracts have been notified of their acceptance/rejection.
Please note that the submission deadline was until 23:59 (CEST) on 12 May 2025.

Late Breaker Abstract Submission opens on 21 July to 20 August.

Late breaker abstracts are reserved for novel, high-impact research outcomes that were not available by the regular submission deadline. Submissions must present important, time-sensitive findings, such as:

  • Novel basic or translational science
  • Data from major clinical trials or cohort studies
  • Public health initiatives

 

These should have high relevance and impact on HIV care, policy, or research.

Late breaker abstracts must:

  • Be based on data generated after the regular submission deadline
  • Be scientifically complete, with robust results and conclusions
  • Present research of high importance and relevance to the field

 

Please note: Late breaker abstracts will be rigorously peer reviewed based on the criteria above. The late breaker deadline is not a second deadline for incomplete or delayed submissions.

To participate as a presenter at the EACS Conference, please submit abstracts of your research for inclusion in the conference programme.

We strongly encourage the use of person-first language in all submissions.

All submitted abstracts will be reviewed by a panel of experts. Accepted abstracts will be presented by the authors as either oral presentations or ePosters.

To get all the details on submitting your abstract and presenting at the EACS Conference, just scroll down to review the submission guidelines.

abstract book

All accepted abstracts (including late breaking abstracts)/cases will be published in the EACS 2025 Abstract Book. Please note that any changes or withdrawals must be made by 13 August 2025. After this deadline, no further modifications can be reflected in the publication for accepted abstracts/cases

submission timeline

Case and abstract Acceptance notifications
Mid-July 2025
Case and abstract submission closes
12 MAY 2025 - 23:59 (CEST)
Late breaker abstract submission
21 July - 20 August

submission guidelines

Find the full list of abstract categories HERE. 

  • The abstract must be submitted in English only. 
  • The text should not exceed 300 words (excluding abstract title and authors). 
  • The text of the abstract should briefly state: 
    • Purpose: Indicate the purpose of the study or the hypothesis that was tested. 
    • Methods: Include the setting for the study, the subjects, the diagnosis or intervention, and the type of statistical analysis. If references are needed, they should be given in the text. 
    • Results: Present as clearly as possible the outcome of the study and statistical significance if appropriate. 
    • Conclusion: Briefly discuss the data and emphasize the significance of the results. 

A maximum of 2 graphics and 2 tables can be uploaded or included in the abstract. These will not add to the word count. 

  • Straight encore submissions without new data will not be accepted. 
  • Encores with additional new data will be considered. 

Presenters must be registered for their abstract/clinical case to be included in the conference programme and abstract book. Please note that Exhibition Only registrations are not considered valid for this requirement.

Abstract Mentorship PRogramme

Applications for this programme are closed

To support high-quality abstract submissions, the Programme and Scientific Committees invite EACS members to take advantage of the Abstract Mentorship Programme.

The Governing Board and faculty of the EACS Education and Training Programme have volunteered to offer an online mentoring service for EACS members who are interested in submitting an abstract for the Conference.

This mentorship includes a critical review of the content, style and language of potential abstracts prior to submission.

Please note that participation in the programme does not guarantee abstract acceptance.

CONTACT INFORMATION

 

For any questions or assistance with your abstract submission, please contact:

EACS Conference Secretariat
c/o K.I.T. Group GmbH
Association & Conference Management
Kurfürstendamm 71
10709 Berlin – Germany
E-mail: abstracts@eacs-conference.com